A default schedule is created for you when you sign up for Built for Teams. The default schedule is Monday through Friday, from 8:00 a.m. to 5:00 p.m. New people added to your company are automatically assigned to the default schedule. You can change this default schedule to match your company's actual work schedule by going to Settings > Schedules.

For each schedule that you create, you can set a start time, and end time, and how many work hours that should equal. The total hours for the day is editable in case you have an unpaid lunch break during the day. An 8:00 to 5:00 schedule could equal 9 hours, or if an unpaid lunch hour is calculated in, it could equal only 8 hours. The choice is yours.

You can also add as many additional schedules as needed. For example, if your company has a day shift and a night shift, you'll want to create two schedules. To add another schedule, click on the "Add Schedule" button.

Once you've created the schedules your company requires, you can assign people to a schedule in one of two ways:

  1. You can assign people from the schedule itself. Click the gray arrow next to the schedule to open the menu. From the menu click the "Assign Schedule" link. Then click the checkbox next to each person who works this schedule and save your changes.
  2. Go directly to a person's profile and click on the Job tab. Then click the "edit" link on the Employment Details box. Choose the correct schedule from the drop-down and save your changes.

When a person makes a PTO request, the number of hours requested will be based upon that schedule that person is assigned to. If your organization uses our Timesheets feature, the schedule will also determine the number of scheduled hours displayed on the timesheet.

Note: Changing a schedule can impact PTO requests and timesheets. Read more here: Effects of Changing a Schedule

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