When a calendar year comes to a close, there are a few items within your account settings you may want to review to ensure a smooth transition into the new year with Built for Teams. We have created a list of four items we recommend checking at the end of each year.
End of Year Review Checklist:
1. Policy Carryover Rules & Reset Dates
If any of your policies allow for carry over (rollover) of unused time, we recommend you verify that the correct amount of hours or percentage of hours is set to carry over into the appropriate policy, and the reset date is also set to your specifications.
For more information on carry over rules, you may want to reference this article.
2. Policy Assignments
If you have employees who are eligible for or need to be moved over to a different policy with the passing of Jan 1st, it is a good time to re-assign or assign these policies. Depending on your settings, you may be able to assign a policy ahead of time or you may need to wait until Jan 1st to do so. If you have questions regarding this functionality, please don’t hesitate to reach out to our support staff.
3. Time Off Requests and Approvals
It is critical that all time off requests for the current year are submitted and approved before the Jan 1st reset date. Once the reset date for a policy has passed, the previous year is “locked” and time off can no longer be subtracted from that year’s balance. Time off can still be recorded for dates in the previous year, however, the recorded amount will deduct from the current year’s balance and show up on the current year’s transaction history, resulting in a less accurate record of time off.
We recommend reminding employees in early December to submit all time off requests for the current month/year at least a few days prior to the end of the year, allowing time for the request to be approved.
Remind managers/approvers that they should not delay in approving requests. It’s important to ensure that before the end of the day on December 31st that there are no unapproved requests on their Time Approvals tab for the year that is about to end.
**If a request for 2020 isn’t approved until 2021, the amount for that 2020 request will be deducted from the 2021 balance/accrual.
4. Company Holidays
Holidays can fall on different dates every year and companies may choose to customize their calendar as needed. To avoid any inaccuracies, Built for Teams does not transfer over company holidays from year to year. Keep in mind, you can enter company holidays years in advance. However, if you prefer to enter holidays just one year at a time, we like to remind admins to ensure that company holidays for the upcoming year have been set (especially New Years Day).
If you have any questions about how to handle any of the situations or scenarios listed above, please be sure to reach out to email@example.com and we would be happy to assist you.