Built for Teams supports two methods of recording and tracking your employees' work hours to a timesheet. Regardless of which method you use, the data is stored within a weekly timesheet that can be submitted by the employee and then approved by a manager.
Method One: Manual Timesheet Entry
In this method an employee fills out the weekly timesheet by manually entering the total number of hours worked on each day of the week. The timesheet can be saved as a draft as the employee updates it throughout the week and then submitted for approval when the timesheet is complete.
This method works well for companies where the main value of timesheets is to record how much time a person worked in a given week, not necessarily what time of day those hours were worked. If your organization needs to know exactly what time of day a person started working, what time any breaks were taken, and what time that person stopped working—see the next section about Time-Clock Timesheet Entry.
Method Two: Time-Clock Timesheet Entry
In this method an employee will simply click the clock in/out button at the top of any Built for Teams page to start the time clock. When they take a break or leave for the day, they click that same button again to stop the clock.
The start time and end time of each clock in/out event is recorded and the total for that session is added the person's daily total of hours worked. The total number of hours worked is not editable by the employee when this method is used. If an employee makes a mistake and needs their time entries edited, they must ask an administrator to edit the time entry for them.
Clicking a day's total hours worked on a timesheet will open a window that shows the details of that day's work, including each clock in/out event.
This method works well for companies where it's important to know what time an employee starts work, takes any breaks, and finishes work. This method also has the advantage of giving the employer more confidence in the hours recorded because an employee cannot simply type in the number of hours, but has to actually clock in/out in order to achieve the desired total hours.
Note that the employee's IP address is also recorded each time they clock in/out so that you can try to determine if the employee clocked in from an appropriate work location or not.
Setting Your Company's Time Tracking Method
Now that you understand the differences between the two supported time tracking methods within Built for Teams, follow these steps to configure your company's account.
- As an administrator, go to Settings > Timesheets.
- Click the Edit button on the settings box.
- Choose the desired Entry Method.
- Save your changes.