Understanding User Roles

Built for Teams allows you to grant administrative privileges to your employees through various roles. You can manage employee permissions by going to Settings > Permissions. The following table shows the different roles available and the special permissions each role includes.

  Company Admin HR Admin HR Manager Limited Admin Recruiting Admin Asset Admin Manager
ORG CHART
Manage subordinate people and positions X X X X      
Manage all people and positions X X X        
PROFILES
View emergency contact info X X X X     X
Edit subordinate data X X X X      
Edit all employee data X X X        
Import/export employee data X X X        
PTO
Approve/deny direct report requests X X X       X
Approve/deny all requests X X X        
Submit requests on behalf of direct reports X X X       X
Submit requests on behalf of all employees X X X        
Modify/delete all requests X X X        
Modify balances X X X        
Edit individual employee accrual rates X X X        
OTHER
Recruiting: Manage job listings X X X   X    
Assets: Manage and assign X X X     X  
Calendar: Manage settings X X          
Reports: View, print, and export X X          
All account settings X X          
Billing: Manage payment methods, view invoices X            

Here's an explanation of each role, in order from most powerful to least powerful:

  1. Company Admin

    The Company Admin role has full access to everything within the system. A person with the Company Admin role does not need to be granted the HR Admin or Asset Admin roles. This role automatically includes all other roles. This is the only role capable of managing the company's billing information.

  2. HR Admin

    This role is identical to the Company Admin role with the exception of being prevented from managing billing information.

  3. HR Manager

    A person with the HR Admin role can add or delete employees, modify all employee data, and approve or deny all PTO requests. He or she also has full access to the Recruiting feature, if available on the company's chosen plan.

    A person with this role does not have access to the account's billing information, nor to any of the company settings, nor to any reports.

  4. Limited Admin

    A Limited Admin is identical to the HR Manager role described above, but a person with the Limited Admin role can only manage people and information within their span of control. In other words, a Limited Admin can add/modify/delete positions below themselves on the org chart, and can view/edit all information for their subordinates.

    A Limited Admin cannot make any changes to people who are not within their span of control (i.e. people who are not subordinates).

  5. Recruiting Admin

    A person with this role has the ability to perform all tasks within the Recruiting feature, including post new jobs, delete or expire jobs, and all applicant review features. Note that if you want to give someone access to help with the hiring process specifically within one or more jobs, the best way to do that is to add that person as a "Hiring Participant" to a specific job.

  6. Asset Admin

    The Asset Admin role only has access to the Assets tab in the top navigation. This allows a person with this role to add company assets (such as computers, phones, software licenses, etc.) and manage who those assets are assigned to.

The View Permissions setting found on this same screen is explained in another article.